Thursday, June 4, 2015

Schedule Process Update

Good Morning,

We are heading toward the release of student schedules (June 10) for next year.  As is always the case, we are constantly evaluating our systems and procedures to ensure they are meeting student needs, teacher needs, and operational needs.  To this end, adjustments to scheduling procedures have been ongoing over a number of years.  Scheduling adjustments have been based on maximizing teaching and learning at the start of the year, determining courses/sections based on student requests, utilizing teacher resources to the best of our ability, and maintaining the integrity of transcripts. However, appropriately balancing these needs is a complicated and challenging task.  Our continued review of the process has led us to make an adjustment in the withdrawal procedure before a student starts in a course and as a transitional step toward next year’s course selection process.
During the four days following the release of the schedules, students may meet with their counselor on only the designated dates to make adjustments to a schedule. Therefore, as of June 17th, all 2015-2016 schedules will be final.  The only exception remains with level changes in the first four weeks of school.  I have included (in red) the one adjustment we have made to the scheduling process below.  All other procedures will remain in place.  
The schedule for adjustments is:
Rising Seniors:          The afternoons of June 11 and 12
Rising Juniors:           The afternoons of June 12 and 15
Rising Sophomores:        The afternoons of June 15 and 16
Incoming Freshmen:        The afternoons of June 16 and 17
I want to thank the students and parents for your patience and your feedback.  Our goal is always to do our best by our students within the limitations of our resources.   

Scheduling Process and Procedure:

Schedules are final unless the following is the case:
Reasons for a schedule adjustment:
  • Graduation requirements are missing
  • Prerequisite requirements have not been met for scheduled courses
  • Duplication of courses
Adding a Course:
  • A student may add a course if they have an open block created by late arrival, early release, managed time, or level change, and there is an open seat in the course desired. (A withdrawal from a course does not create an open opportunity in that student’s schedule).
Withdrawing from a Course:
  • Students may withdraw from a course only during the designated dates for schedule changes before the course begins and will receive a “W” (withdrawal) on their transcript the course will be removed from the schedule without a withdrawal designation. Once the class has begun, the student will receive the appropriate designation of “WP”(withdrawn pass) or “WF” (withdrawn fail) on their permanent transcript. Withdrawals are permitted in year-long classes until the end of quarter three and until the quarter break in semester classes.  
  • All withdrawal forms will require parent/guardian and department Dean signatures since the result will be recorded on the student’s transcript
Fall “Level Change Period” (formally known as Drop/Add period)
  • This period is the first 4 weeks at the start of school and will be for course level changes only. Given that there are no leveled semester courses, no Level Change Period is necessary in semester two.  
  • Level changes are defined only as changes between PSP, Honors, AP/IB

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